Using Envoy as a direct engagement portal
Getting started with the Envoy portal
Envoy portal login
Before you start using Envoy, the NHS trust you’re working your placement with will need to create an account for you on the Envoy portal. You will then receive an email from the Envoy portal with a link to finalise setting up your account.
Logging in for the first time
When you log in for the first time, you will see you have tasks to complete in the portal, including accepting your terms and conditions and uploading your bank account details. Once you have completed all tasks, you are free to upload any hours worked to the system.
When do I submit timesheets and receive my pay?
Please ensure timesheets are uploaded for your timesheet authoriser to approve prior to 9am Monday morning. If approved by 3pm on Monday by the client, you will receive your pay for those hours on Friday of the same week.
For further information on how to submit timesheets, read the ‘Envoy – Creating and submitting a timesheet’ guide.
Expenses can be submitted using the Envoy portal. Please note, expenses must be added at the same time when adding a timesheet and they must be submitted together. Read the ‘Envoy – submitting expenses’ guide for further information.
You can access your payslips via the NHS Electronic Staff Record portal (ESR). You can access the portal at https://my.esr.nhs.uk/. You will require your smartcard details to access this site.
Ensuring you’re on the right tax code
To ensure you are on the correct tax code, please complete the HMRC starter form and return to us via email at firstname.lastname@example.org. This is the best way to ensure you are on the correct tax code and therefore, paying the correct amount of tax.
NHS pension scheme
When working via Envoy, unfortunately you are not eligible for any pension scheme.
If you have any questions regarding Envoy or submitting your timesheets, please reach out to our team directly. We’re here to support you.